Administrative Assistant

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Title: Administrative Assistant

Location: Sunnyvale

Duration: 6 months

Position Description:

Our client is looking for an Administrative Assistant to join their team and help support directors. The ideal candidate is someone who is proactive, pays close attention to detail, and is comfortable in a fast-paced environment.

Responsibilities:

• Plan, organize, and manage multiple complex executive calendars (resolve overlapping commitments and protect time for priorities)
• Coordinate all meetings and special events such as department all-hands or virtual team building events
• Develop and manage meeting communications and cadence activities
• Manage special projects for and with the senior staff
• Collect and prepare information used for presentations and meetings for executive staff
• Document meeting minutes as well as manage action items
• Provide back-up support for other executive administrators

Basic Qualifications:

•  2+ years of experience working at the senior or executive level in an administrative or coordination role in Engineering

Preferred Qualifications:

• Experience with project and budget management
• Experience with Workday or cloud-based performance assessment tools
• Experience supporting a large, rapidly expanding global sales organization
• Expert knowledge of MS Office (Outlook, Word, PowerPoint and Excel)
• Excellent communication, teamwork and organizational skills
• Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
• Ability to quickly learn and adopt new technologies and processes
• Ability to create and modify processes and scale best practices across the organization
• Ability to confidently interact with senior and executive level management
• Ability to work in a fast-paced, startup environment
• Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision

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